Hays

Office Manager (m/f/d)

München | Permanent employment with our customer
Reference number
545529/1
My duties
  • Ad hoc EA support to one Munich-based Partner and for senior team visiting Germany from the UK/US (working alongside their respective UK/US EAs)
  • Liaising with clients to book meetings for senior team
  • Booking of restaurants, travel arrangements and hotels for senior teamevent
  • Collating and inputting CRM data
  • Notetaking on client calls as well as collating and inputting timesheets, expenses and purchase orders
  • Performing printing, scanning and filing work as required
  • Undertaking report printing and binding duties to support the team’s marketing and presentation requirements
  • Responsibility for front-of-house duties (e.g. welcoming clients, candidates & taking deliveries) 
  • Answering main phone line and redirecting calls as necessary
  • Facilities management – liaising with the landlord & office building operators as needed as well as ordering of office supplies
  • Arranging refreshments for meetings, e.g. teas, coffees, lunch order deliveries
  • Booking couriers and taking responsibility for all deliveries to the office
  • Simple maintenance of printers (refilling paper & toner as needed, removing waste packaging from consumables)
  • Being first port-of-call for simple IT issues
  • Liaising with all UK and US operations functions (e.g. finance, HR, marketing, IT) on an ad hoc basis
  • Providing support to the graduate recruitment process, including preparation of materials for candidates, preparation of info packs on candidates for interviewers, scheduling interviews and booking necessary meeting rooms
  • Support in preparing for six-monthly reviews – collection of feedback, sharing these with career managers and scheduling support
  • Helping administer our Germany-based training programme
My qualifications
  • Have a smile on their face each morning – we’re looking for someone bright, personable with a can-do attitude
  • Be empathetic – consider work/life balance, priorities and impact on wider team when supporting senior team
  • Be comfortable multi-tasking every day
  • Be exceptionally organised with the ability to create their own to-do list
  • Have an excellent attention to detail
  • Have the confidence to manage multiple requests from senior people and stand up for themselves when necessary
  • Be proficient in Microsoft Office (particularly Microsoft Outlook and Excel)
  • Be confident in assisting with basic IT issues
  • Be articulate, able to write and speak accurately, and to take accurate messages 
  • Display high levels of integrity when dealing with sensitive information
  • Be highly proficient/fluent in English and German
  • Have the right to work in Germany
My benefits
  • Highly competitive remuneration and participation in our company bonus scheme
  • Opportunity to join an entrepreneurial start-up office with the backing of an international company 
  • An incredible company culture, with support to pursue activities & interests outside of wor
My employer
  • A dynamic management consultancy looking to recruit a bright and motivated Executive Assistant/Office Manager for the new Munich office. Fast-growing, friendly management consulting business operating in the UK, US, and Germany, with a staff of ~130 employees across the combined group.
Salary details
  • 45.000 - 50.000 Euro Yearly Salary (brutto)
About Hays
True financial experts are rare – and in great demand. They also command a high price on the job market. We open doors for financial specialists in fields such as accounting, controlling, corporate banking, interim management, risk management and treasury. By drawing on your interests and experience, we will find the right job for you, because with us, specialists find their ideal working environment – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.
My contact at Hays

Reference number
545529/1

Contact
Phone: + 49 621 1788-4297
E-Mail: positionen@hays.de